Wikimedia+Libraries International Convention 2025/PCMeetings

Working page of Programme Committee (PC) Meetings.

Meeting 12 April 2024

Attendees: Frances Fort, Nuria Ferrer Silvia Gutiérrez Michael David Miller, Mr. Nkem Osuigwe RJ Hardeman Ahava Cohen Orly Simon

Conference title: Understanding our roles as collaborators and knowledge service providers; Disinformation as a threat

Notes Goal: Define Committees Define purpose and timeline of meetings From Silvia: Conferences_checklist Create a list of what needs to be done (major tasks and responsibilities), prior to first week of May Orly Rajene Include Ahava and Nuria for review of tasklist Logistics committee Spaces, internet, infrastructure, website, etc. Communications committee

Scholarships committee Orly Rajene Francesc Program Committee Members: Nuria, MDM, Nkem, Rajene, Daniel Gil To meet prior to first week of May Meeting with Mexican Partners tbd week of April 29 (but not May 1) Ahava Rajene Reach out to WMF re assistance with travel options, visas, etc. Rajene Timelines (Ahava) General timeline (May 2024-January 2025) Doodle polls for planning Announcement/save the date deadline and logistics of conference actualities Ahava

Action items Please send a list/introduction of people who could join the committees Create a meeting with Mexican Partners to establish, confirm date Create a Doodle for the Program Committee (MDM) https://doodle.com/meeting/participate/id/aO57O1Ld

Meeting 19 May 2024

Google Meet, 21.30h CET. Attendees: Daniel Gil, RJ Hardeman, Nuria Ferran

Agenda Items

• Summary of Mexican Partners Meeting Friday May 17
• Summary of Scholarship Committee Meeting Sunday May 19

Still To do

• Profiles in Social Networks.

- Assigned to: - Due date:

• Google Presentation Template for applications.

- Assigned to: - Due date:

• Know Core Organizing Team and Trust & Safety Team

- Assigned to: - Due date:

• Complete bios of different Committees.

- Assigned to: - Due date:

• Translations into spanish, french and portuguese.

- Assigned to: - Due date:

• Scholarship applications.

- Assigned to: - Due date:

• Contact Travel Agency
• Grant Program [1]

Achieved

These points have been achieved:

• Meta Page of Convention [2]
• Call for papers [3]
• Registration form [4]
• Convention logo and banner
• Short presentation text about Convention.
• Convention Email Account at wikilibcon@protonmail.com (maybe @wikimedia.org?).